Personal Information is information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Personal information CAA-GR collects about you
CAA-GR collects information about you when you register to become a member, or when you update your membership details. This may include your name(s) (mandatory), address, telephone number, profession, organization and email (mandatory). For non-registered users that have subscribed to CAA-GR news notifications by email, we only hold email information.
CAA-GR does not use widgets and social media features on its Web Site (such as a Twitter "tweet" button) that collect information about you. Should this policy change in future, information about such use will be provided.
How CAA-GR uses the personal information it collects about you
CAA-GR only collects and processes information about you where we have a legal basis for doing so under applicable EU laws and the General Data Protection Regulation (GDPR) (EU) 2016/679. The legal basis depends on the Services you use and how you use them. This means we collect and use your information only where:
- CAA-GR needs it to operate our Services, provide membership support and to protect the safety and security of the Services;
- It satisfies a legitimate interest (which is not overridden by your data protection interests) and to protect our legal rights and interests;
- You give us consent to do so for a specific purpose; or
- We need to process your data to comply with a legal obligation.
How we use the information we collect depends, in part, on which Services you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.
To provide the Services
CAA-GR uses the personal information that you provided to operate and maintain CAA-GR's Services. Personal information required to provide our Services is retained in perpetuity for the purposes of maintaining your membership history, unless requested otherwise.
To communicate with you about our Services
CAA-GR uses the personal information you have provide to CAA-GR to communicate with you about our Services via email, including sending you notifications, security alerts, and administrative messages related to our Services.
To promote and drive engagement with our Services
CAA-GR may communicate with you to provide updates, newsletters and other promotional communications related to our services. CAA-GR will only communicate with you this way if you have provided your consent. You can opt-out of these communications at any time. Personal information provided with your consent for this purpose will be retained for as long as CAA-GR provides the Services or until you request otherwise.
With your consent
CAA-GR may use information about you where you have given us consent to do so for a specific purpose not listed above.
How CAA-GR shares the personal information it collects about you
How CAA-GR stores and secures your personal information
The CAA-GR Web Site is hosted on servers of IMS-FORTH in Greece. Information you enter in the Web Site’s registration or contact forms is transmitted to CAA-GR un-encrypted. No other personal information is collected or stored from the CAA-GR Web Site.
Your personal information is stored by CAA-GR off-line in a password protected database, which is only accessible to Data Managers.
How to control your personal information held by CAA-GR
You have the right to request a copy of your information, to object to our use of your information (including for marketing purposes), to request the deletion or restriction of your information, or to request your information in a structured, electronic format. You can exercise these choices by sending a respective request by email to firstname.lastname@example.org.
Opt out of communications
You may opt out of receiving news from CAA-GR (mainly through the mailing list of CAA-GR) by contacting email@example.com. Please note, however, that you will still continue to receive transactional messages from CAA-GR regarding provision of our Services, after you opt out from receiving news messages.
Deactivate your membership
If you no longer wish to use our Services and be member of CAA-GR, please contact firstname.lastname@example.org. Please be aware that deactivating your membership may not delete your information; your information may remain visible to CAA-GR Data Managers.
Delete your information
If, in addition to deactivating your membership, you also want CAA-GR to delete your personal information, please contact email@example.com.